Privacy Policy & Data Protection

1. Introduction & Statutory Framework

Hamilton Human Resources Ltd ("Hamilton HR", "the Company", "we", "us", or "our") is a corporate human resources and workforce outsourcing solutions provider duly incorporated under the Companies and Allied Matters Act (CAMA) of the Federal Republic of Nigeria with Registration Number RC 9842661.

We are committed to processing and safeguarding personal data in strict compliance with the Nigeria Data Protection Act (NDPA) 2023, the Nigeria Data Protection Regulation (NDPR), and applicable national data protection frameworks. This Privacy Policy outlines our principles regarding the collection, storage, processing, and transfer of personal information collected through our official website (hamilton.ng), our recruitment pipelines, and our corporate workforce services.

2. Information We Collect

Depending on whether you are a corporate client representative, a prospective job candidate, or a general website visitor, we may collect and process the following categories of information:

A. Job Applicants & Candidates

• Identification & Contact Data: Full legal name, date of birth, telephone number, residential address, and email address.
• Professional Credentials: Curriculum Vitae (CV), employment history, academic qualifications, professional licenses, and certifications.
• Verification Data: Professional referee details and identity documentation provided strictly for pre-employment screening with candidate consent.

B. Corporate Clients & Business Partners

• Corporate Representative Details: Business email address, designation, department, direct phone contact, and company entity name.
• Service Requirements: Staffing specifications, organizational charts, job descriptions, and project scopes.

C. Technical & Browsing Data

• IP addresses, browser types, session timestamps, and device metrics collected automatically through standard web server logs for security, diagnostics, and anti-fraud monitoring.

3. Purpose & Legal Basis for Processing

Hamilton HR processes personal information under the following legitimate bases recognized by Nigerian law:

• Performance of a Contract: Providing talent recruitment, workforce outsourcing, staff onboarding, and payroll processing as contractually agreed with employer clients.
• Consent: Evaluating candidate submissions for advertised vacancies or proactive inclusion in our talent pipeline.
• Legal & Statutory Compliance: Complying with statutory reporting requirements under CAMA, tax laws, and Nigerian labor regulations.
• Legitimate Interests: Protecting our systems against cybersecurity threats, verifying candidate authenticity, and maintaining operational business integrity.

4. Information Sharing & Third-Party Disclosure

We do not sell, rent, or trade your personal information to third parties for commercial or marketing purposes. Information may only be disclosed under the following controlled circumstances:

• Prospective Employers & Client Organizations: Candidate CVs and screening profiles are submitted to designated client hiring teams solely for relevant job evaluation, with candidate awareness.
• Authorized Service Providers: Trusted enterprise infrastructure providers (such as hosting networks, enterprise email systems, and security vendors) bound by strict confidentiality and data protection agreements.
• Statutory & Regulatory Authorities: Government bodies or law enforcement agencies when mandated by court subpoena, statutory audit, or applicable Nigerian law.

5. Data Security & Storage

We employ rigorous technical and organizational safeguards to prevent unauthorized access, accidental alteration, disclosure, or destruction of personal data. These measures include:

• Transport Layer Security (TLS/HTTPS) encryption across all web traffic on hamilton.ng.
• Role-based access controls restricting employee access to personal records strictly on a need-to-know basis.
• Secure, access-controlled document repositories for employment documentation and client records.

Personal data is retained only for the duration necessary to fulfill the purposes for which it was obtained, or as stipulated by Nigerian statutory retention guidelines.

6. Your Statutory Rights

Under the Nigeria Data Protection Act 2023, data subjects possess enforceable rights regarding their personal data, including:

• Right of Access: Request a copy of the personal information we hold about you.
• Right to Rectification: Request correction of inaccurate, incomplete, or outdated information.
• Right to Erasure: Request the deletion of your resume or personal records where lawful retention grounds no longer apply.
• Right to Withdraw Consent: Withdraw consent for talent pool retention at any time by contacting our team.

7. Contact Our Data Privacy Desk

If you have questions regarding this Privacy Policy, wish to exercise any of your statutory data rights, or require data rectification, please contact our administrative desk: